Sunday, November 2, 2014

How to change the size of your desktop icons

If you'd like to make your desktop icons smaller or larger, follow these steps:

  1. Right-click on your desktop.
  2. Click View 
  3. Click ONE of the following:
    • Large icons
    • Medium icons
    • Small icons.

Wednesday, October 1, 2014


If your MS Word document is automatically printing on 2 pages but you’d prefer to have it on 1 page, use a command to quickly shrink it to 1 PAGE!

The command is called, “Shrink One Page” and it’s found on the “Print Preview Edit Mode” tool.  

NOTE:  If you have Word 2007, skip this next section, because you already have this tool.  See section, Shrink your Word Document.

If you have Word 2010 or 2013, this tool is not found on the Ribbon or Quick Access Toolbar (QAT).  You will need to add it to the QAT. (The QAT is located in the top left corner of your MS Word screen, either directly above or below the Ribbon.)

Follow the instructions below to add the Print Preview Edit Mode to your QAT:

(NOTE: You will only need to add the tool once.  Then it will always be available every time you open MS Word.)
  1.  Open Microsoft Word 2010 or 2013.
  2. Right-click anywhere on the Ribbon.
  3. Click Customize Quick Access Toolbar... 
  4. In the Choose Commands from drop-down box select All Commands.
  5. Scroll down the commands and select Print Preview Edit Mode.
  6. Click the Add button in the center of the screen.
  7. The command is added to the Quick Access Toolbar on the right.
  8. Click OK.
  9. Now the Print Preview Edit Mode can be opened from the QAT.

Shrink Your Word Document

1. Open the Word document you wish to shrink to 1 page.

    --FOR WORD 2010 OR 2013: Click the Print Preview Edit Mode command on the Quick       Access toolbar
    --FOR WORD 2007: Click Office Button > Hover over Print > Click Print Preview

3. Click the “Shrink One Page” command on the Ribbon.
Add caption
If Word is able to shrink your document, it will automatically shrink to 1 page.  
Note: If your document contains graphics or tables, Word might not be able to shrink the document.

Monday, September 1, 2014


When you press SHIFT+F5 (function key) in Microsoft Word, your insertion point will move to the last text that was edited in the document.  Press SHIFT+F5 again and it moves to the section that was edited prior to the last one.  Press SHIFT+F5 again and it moves to the section that was edited prior to the last two.

This feature is called "GoBack" and can be applied to the last 3 edits.

Monday, June 30, 2014

How to Edit the Subject of a Received Email in Outlook

If you receive an email in Microsoft Outlook from someone and you would like to save the email with a different or revised Subject, follow the steps below.
  1. Double-click on the email message to open it.  (Note: you cannot change the subject in the Reading Pane.) 

  2. Click in the subject text and edit it. 

  3. Press Ctrl+s to save it.
  4. You're finished!

Sunday, June 1, 2014

Delete Unwanted Automatic Line in Word

Microsoft Word has a feature that creates an automatic line when you type 3 or more of the following same characters and then press ENTER: * (asterisk), - (hyphen), _ (underscore), or  = (equal)

Line Example:
The line above was created by typing the equals sign (=) three times and then pressing ENTER. Creating the line is easy, but I struggled to find a method to delete it (after it was too late to UNDO)!
After researching the problem, I found this solution on Allan Wyatt’s Word Tips, so I am directing you to his website link below:

Thursday, May 1, 2014

How to Select a Single Column in MS Word

If you need to edit a single column in MS Word, do the following:
  1. Click in front of the first word in the column you want to select.
  2. Press and hold the ALT key while dragging across the column and then drag down to the last row you wish to select.
  3. Now you can edit the selected data.
In the example below, only the dates were selected. If you want to delete the selected  data, simply press the DELETE key.

Note: This shortcut is not available in Wordpad.

Saturday, March 1, 2014

Copy Formatting Using the Format Painter


The Format Painter,  in Microsoft Office programs will save you lots of time when it comes to copying formats of text, cells, or objects to  other text, cells, or objects. 

 For example, you have text that is already formatted with one or more formatting options, like font size, color or style and you have other text that is not currently formatted, but you'd like to format the text exactly like the other.  

Your document contains this: example text 1 and this: example text 2.  You want example text 2 to look like example text 1.

  1. First select the text of the format you want to keep: example text 1
  2. Double-click on the format painter (on the HOME tab of the ribbon). If you single click on the format painter you will only be able to paint one selection.
  3. The paint brush is now attached to your mouse pointer.  Drag the paintbrush across all the text, cells, or objects that you want to format exactly like the originally selected text.
  4. When you have "painted" all the text, cells, or objects that you want to have the same format, turn off the Format Painter by clicking the Format Painter again.

ADVANCED:  For those of you who use Conditional Formatting in Excel, the Format Painter will also copy existing Conditional Formats onto the cells you paint.

Saturday, February 1, 2014

Windows 7 & 8 - Snipping Tool

Have you discovered the Windows Snipping Tool?

The Snipping Tool allows you to take a screenshot of a website, file, program, or anything that you can view on your computer screen. 

  1. To use the Snipping tool, first view the item you want to snip.
  2. Open the Snipping tool.  (Begin typing  “Snipping tool” in the Search box of the Start Menu (Windows 7) or Charms Bar (Windows 8).  When Snipping tool is selected, press the ENTER key to open the program.)
  3. Choose the type of snipping tool by first clicking the arrow next to “New” and then selecting the type: 

a.      Free-form Snip – using your mouse, press & hold the left mouse button while you draw around the area you wish to snip.  Release the mouse button when you are finished.

b.      Rectangular Snip - using your mouse, press & hold the left mouse button while you draw a rectangle around the area you wish to snip.  Release the mouse button when you are finished.

c.       Window Snip –using your mouse, click the window you want to snip.

d.      Full-screen Snip – a picture is automatically created displaying the current full-screen.

    OPTIONAL: Use the pen or highlighter on your image.  Note: the eraser will only erase the pen or highlighter.

  4. Use the toolbar buttons to Save, Copy, or Email the snip. 

How to capture a snip of a menu, such as a shortcut menu or the Start menu:

  1. Open the Snipping tool.
  2. Press Esc, and then open the menu that you want to capture.
  3. Press Ctrl+PrtScn (on your keyboard).
  4. Click the arrow next to the New button, select Rectangular Snipfrom the list, and then select the area of your screen that you want to capture.