Friday, October 1, 2010

Use Print Preview to Shrink a Microsoft Word Document

If your Word document is just a few lines too long to fit onto one page, you can use a command on the Print Preview window to quickly shrink the document to 1 page. This command is available in Word 2002, 2003, and 2007. In 2010 the option is not available in the new Print Preview (on the File tab); however, you can customize the ribbon and add the command “Preview and Print” to a new or existing group.

1. To shrink your Word document to 1 page, open Print Preview.

    Shortcut: press & release the following keys simultaneously: Alt+Ctrl+I (for Word 2010 you will have to select the Preview and Print command after you add it to the ribbon.)

 2. Click the command:

  •  Shrink to Fit (Word 2002 -2003)
  • Shrink One Page (Word 2007 – 2010)

 Note: If your document is too long for Word to shrink it, a message will display: