Wednesday, October 1, 2014


If your MS Word document is automatically printing on 2 pages but you’d prefer to have it on 1 page, use a command to quickly shrink it to 1 PAGE!

The command is called, “Shrink One Page” and it’s found on the “Print Preview Edit Mode” tool.  

NOTE:  If you have Word 2007, skip this next section, because you already have this tool.  See section, Shrink your Word Document.

If you have Word 2010 or 2013, this tool is not found on the Ribbon or Quick Access Toolbar (QAT).  You will need to add it to the QAT. (The QAT is located in the top left corner of your MS Word screen, either directly above or below the Ribbon.)

Follow the instructions below to add the Print Preview Edit Mode to your QAT:

(NOTE: You will only need to add the tool once.  Then it will always be available every time you open MS Word.)
  1.  Open Microsoft Word 2010 or 2013.
  2. Right-click anywhere on the Ribbon.
  3. Click Customize Quick Access Toolbar... 
  4. In the Choose Commands from drop-down box select All Commands.
  5. Scroll down the commands and select Print Preview Edit Mode.
  6. Click the Add button in the center of the screen.
  7. The command is added to the Quick Access Toolbar on the right.
  8. Click OK.
  9. Now the Print Preview Edit Mode can be opened from the QAT.

Shrink Your Word Document

1. Open the Word document you wish to shrink to 1 page.

    --FOR WORD 2010 OR 2013: Click the Print Preview Edit Mode command on the Quick       Access toolbar
    --FOR WORD 2007: Click Office Button > Hover over Print > Click Print Preview

3. Click the “Shrink One Page” command on the Ribbon.
Add caption
If Word is able to shrink your document, it will automatically shrink to 1 page.  
Note: If your document contains graphics or tables, Word might not be able to shrink the document.